Job Summary
We are seeking a highly driven BID Executive to lead and manage end-to-end bid and tender processes that support our growth in selling Microsoft products and services. This role is ideal for a detail-oriented, analytical, and strategic professional passionate about the ICT sector and experienced in navigating Kenya’s procurement landscape. As a BID Executive, you will play a critical role in developing top-quality proposals, driving competitive positioning, and contributing directly to the company’s revenue growth.
Reporting Line
This position reports directly to the Business Development Manager
Bid & Tender Management
- Identify and monitor advertised bids, tenders, and proposal opportunities across public and private sector platforms
- Lead, the preparation, coordination, and submission of responses for bids, RFPs, RFQs, EOIs, and relevant tenders.
- Ensure all proposals comply with client requirements: technical, financial, and administrative as well as deadlines, and company standards.
- Analyse bid documents from clients across public and private sectors.
- Develop bid plans, schedules, and deliverables to ensure on-time submission.
- Maintain a repository of reusable bid content, templates, and case studies.
Proposal Writing & Documentation
- Prepare compelling technical and commercial proposals aligned with Microsoft products and services.
- Work with sales, technical teams, and management to craft impactful value propositions.
- Review and edit proposal content to ensure accuracy, consistency, and compliance.
- Ensure branding and format follow company and Microsoft Partner guidelines.
Collaboration and coordination
- Work closely with project teams in articulating customer requirements to ensure competitive and feasible technical proposal responses.
- Coordinate internal approval processes (pricing, terms, certifications).
- Liaise with relevant stakeholders to align bids with product offerings and licensing models.
- Facilitate review meetings and approvals before submission.
Market Intelligence & Strategy
- Maintain a structured opportunity tracking and tender calendar for the organization.
- Regularly scan procurement portals, corporate websites, and partner channels for relevant opportunities.
- Work with the rest of the Business Development team to qualify opportunities and support Go/No-Go decisions.
- Track ICT procurement trends in Kenya (government and enterprise sectors).
Compliance
- Ensure compliance with Microsoft partner requirements and certifications
- Ensure all bids meet regulatory and statutory requirements
- Maintain and update company profiles, certifications, and documentation on procurement platforms.
- Track renewal deadlines for registrations, certifications, and compliance documents.
Key Performance Indicators
- Revenue contribution & bid win rate
- Customer compliance & turnaround time
- Completion of relevant Microsoft Certifications
- On-time submission & zero-error documentation
- Must have an IT related bachelor’s degree: BBIT, Computer Science, Information Technology etc
- Entry level up to two (2) years of experience in BID management or proposal development in IT or Technology sales sector.
Essential Skills
- Experience with Microsoft products or Microsoft Partner ecosystem (highly advantageous).
- Strong understanding of cloud solutions (M365, Azure) and Microsoft licensing models.
- Good grasp of Kenyan procurement laws and tendering procedures.
- Excellent research, writing, editing, and documentation skills.
- Strong analytical, organizational, and multitasking abilities.
- High integrity and ability to handle confidential information.
- Ability to work independently and under pressure.
- Strong team collaboration and strategic thinking.