Mission Description
- Disbursement Control
- Check all disbursement invoices (shipping line, Transporters, KRA, RVR etc) prior to approval by the HoD in order to confirm that charges are correctly provisioned, recovered and there’s no over-charge from the supplier.
- Check and validate draft invoices and ensure all costs are provisioned or recovered and in line with the quotation and approve them.
- Respond to queries related to disbursement balances, unrecovered costs etc
- Cost Control and analysis
- Review various costs posted to the department at the end of each month and highlight those that need attention.
- Follow up all related inquiries that may arise to closure.
- Reporting & Archiving
- Regularly print out a list of files not invoiced and push the ops team to invoice in a timely manner to facilitate file closure
- Prepare the monthly statistics
- Prepare all HOD reports.
- Follow up with the Finance team to get a list of files in debit at the end of each month to enable the HoD take the necessary action.
- Forward files that have been closed (in terms of debit balances) and follow up to ensure they have been archived in a timely manner
- Produce accurate periodic reports in a timely manner.
- Ensure timely dispatch of invoices
Profile
- Degree or Diploma in Commerce or equivalent
- CPA (K)
- 3 Years experience in Clearing & Forwarding
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