Accounting Jobs. Optimise Outsourcing Jobs.

Introduction to the Role

Optimise Outsourcing is recruiting a detail-driven Accounts Payable Assistant to support an established international retail business and take responsibility for end-to-end invoice processing using Sicon Documents and Sage 200. This is a structured, high-volume environment where accuracy, timeliness, and accountability are essential.

Role Overview

This is a high-volume Accounts Payable role where attention to detail directly impacts stock accuracy and supplier account integrity.
You will work closely with procurement, warehouse/operations teams, suppliers, and the Finance Manager based overseas to resolve issues promptly and ensure invoices move efficiently through the workflow.

About the Client

  • Our client is a well-established, leading UK retailer of fireplaces, stoves, flues, and related accessories, operating under strong e-Commerce brands and handling a high volume of transactions. They have invested in modern digital finance processes to improve control, speed, and accuracy, particularly in stock costing and purchase order compliance.
  • They value trust and transparency and work closely with offshore support teams to deliver timely, well-coordinated services.
  • For GDPR and confidentiality reasons, the client’s identity will be disclosed at the interview stage.

About Optimise Outsourcing

  • Optimise Outsourcing is a UK-registered Employer of Record (EOR) and recruitment partner with a strong operational base in Nairobi. We connect high-performing Kenyan professionals with established international businesses and provide:
  • Full HR and operational support
  • Structured onboarding and training
  • Performance coaching and development
  • A professional, office-based working environment
  • Joining Optimise means joining a company committed to long-term career growth and operational excellence.

Key Responsibilities

  • Process supplier invoices end-to-end using Sicon Documents, ensuring accurate capture, routing, and approval.
  • Perform 3-way matching (Invoice → PO → Goods Received/Delivery evidence where applicable), identifying and resolving exceptions promptly.
  • Validate invoice pricing against supplier price lists, agreed terms, and purchase order pricing.
  • Ensure stock-related invoices are posted with accurate SKUs and correct cost allocation to maintain reliable stock valuation and cost reporting.
  • Liaise with suppliers to resolve pricing discrepancies, quantity issues, short deliveries, damages, credit notes, and invoice errors.
  • Work with internal teams to correct PO issues (missing POs, incorrect pricing, SKU mismatches, duplicate lines, unapproved variations).
  • Maintain clean supplier accounts by reconciling statements, managing outstanding items, and ensuring credits are received and applied correctly.
  • Assist with supplier payment runs in line with established approval and control procedures.
  • Support month-end close processes including AP cut-off accuracy, GRNI awareness, aged creditor review, and accrual support.
  • Contribute to continuous process improvement, helping reduce invoice exceptions and improve first-time-right processing rates.
  • This role operates within a structured environment where output, accuracy, and timeliness are monitored to maintain quality standards.

Essentials

  • Proven experience in a Purchase Ledger / Accounts Payable role (minimum 3 years).
  • Experience in a high-volume invoice processing environment.
  • Strong 3-way matching experience.
  • High attention to detail with a structured, process-driven mindset.
  • Confidence in communicating with suppliers and internal stakeholders.
  • Comfortable working within defined workflows and approval processes.
  • Basic to intermediate Excel skills for reconciliations and data validation.

Desirable (Not Essential)

  • Experience with Sage 200.
  • Experience with Sicon Documents or similar invoice automation tools.
  • Experience in retail, distribution, or stock-led businesses.
  • Understanding of stock costing principles and why SKU accuracy and purchase cost integrity are important.

Working Environment & Equipment

  • Office-based role in Nairobi.
  • All equipment provided, including:
  • Computer and monitors
  • Headset and telephony systems
  • Secure access to required systems
  • Candidates are not required to provide their own equipment.
  • Remuneration is aligned with experience and current market standards.

How to Apply (Please Read Carefully)

  • To be considered for this role, applicants must complete ALL the following:
  • Step 1 — complete the mandatory assessment
  • Step 2 — Upload your CV and cover letter via the assessment portal
  • Step 3 — submit your application for review

Click Here to Apply

⚠ Applications without completed assessments will not be reviewed.